NCCBC-application Form

Main Fund Application Form 2025

If you need assistance with submitting the form, please contact admin@nccbc.org.uk. For development support before submitting your application, please contact Stuart Lindsay on stuart@nccbc.org.uk. Please note that applications and evaluations must be submitted digitally unless there are exceptional circumstances.

Decision Meeting Application Deadline:-
February On or before 5pm on the 7th of January
May On or before 5pm on the 7th of April
August On or before 5pm on the 7th of July
November On or before 5pm on the 7th of October

PLEASE READ THE APPLICATION GUIDANCE NOTES BEFORE COMPLETING THIS FORM

To save a part completed form scroll to the bottom and click 'Save and Resume Later' - this will generate a link to return to the form. The link will remain active for 30 days.

Name of Organisation:

Name of Initiative / Project

1. About Your Organisation

(1.1) Contact Person

Position in Organisation:

Contact Address

Post code:

Contact Email

Contact Telephone

(1.2) What type of organisation are you?(Please click all that apply)

Company limited by Guarantee/SCIO YesNo

Please provide relevant registration number

Constituted and recognised as a charityYesNo

Please provide relevant registration number

Constituted but not recognised as a charityYesNo

Please provide relevant registration number

Other (Please specify)

Please provide relevant registration number

Please enclose a copy of your Constitution, Trust Deed, Memorandum and Articles of Association or other document that describes your legal status. Please also include the company and or charity number if relevant.

(1.3) Please summarise the aims and objectives of the organisation, this can be copied from your constitution. (Please use no more than 200 words):

(1.4) When was your organisation formed?

(1.5) Are you a membership organisation?

How many members do you have?

Is there a charge for membership? YesNo

If yes, how much is membership?

Is membership open to all?YesNo

If no, describe limits to membership:

Do all members have equal voting rights? YesNo

If no, describe limits to voting:

How are you seeking to grow or sustain your membership?

(1.6) For Non-Membership based organisations ONLY

Please explain how your organisation is managed and controlled:

2. About Your Project

Describe benefits:

(2.3) NCCBC’s funding must be used to benefit North Carrick communities. If your project will benefit a wider population please explain which communities and how the costs of their involvement will be funded

(2.4) How many people will benefit in project location?(Insert estimate)

How many people will benefit in other North Carrick communities?(Insert estimate)

How many people will benefit in communities outside North Carrick?(Insert estimate)

(2.5) Please indicate the target group(s) of this project/initiative Please tick only those that applyYoung people under 16 yearsYoung people 16 – 25 yearsAdults 26 – 49 yearsAdults 50 – 66 yearsOlder people over 66 years

(2.6) Category of funding application(Please refer to the guidance notes)

(2.7) Purpose of funding application (Please use no more than 400 words to describe the way you would use any funding awarded and indicate what you aim to achieve. If further information is required, we will contact you.)

(2.8) Project Timeline

Anticipated Project Start Date:

Anticipated Project Completion Date:

(2.9) Evidence of Need and Demand (Please provide evidence that there is a need for this project/initiative and that it will deliver NCCBC priority actions (See page 1 of Guidance Notes))

(2.10) Local Consultations - Please describe any consultations you have carried out that are relevant to this project and attach any survey results/links including number of people invited to respond and include all responses. (Please use no more than 200 words)

(2.11) Receiving Advice

NCCBC is keen to ensure that the applications it receives are as strong as they can be. Please indicate if you have obtained advice from:South Ayrshire Council’s External Funding Officer (Milissa.McCulloch@south-ayrshire.gov.uk)NCCBC’s Development Manager (stuart@nccbc.org.uk

Other advisor (Please specify advisor and type of advice, which might be on funding, business planning or technical aspects of your work)

If you have not sought advice, please explain reasoning. If you have received advice, use this space to outline any key points from that advice:

(2.12) Wider Context

Please explain how this project fits with any of the following:
• Your own community action plan
• North Carrick’s Strategy for Youth
• NCCBC’s Foundations for Recovery programme
• South Ayrshire Council Strategies
• National Government Strategies and Policies

(2.13) Partnership Working (Please list any other organisations (third sector, public sector or private sector) that you will work with on this project)

(2.14) Effect on Local Businesses (Please describe the impacts your project might have on local businesses and other organisations and explain what you will do to mitigate any negative impacts and promote any positive benefits that you have identified.)

(2.15) Compliance and Insurance

If required, do you have the relevant planning approval? YesNoN/A

If required, do you have the relevant building warrant? YesNoN/A

If required, do you have the relevant landlord or other permissions? YesNoN/A

If required, do you have any other statutory consents for example from SEPA or HES for Listed Building consent?YesNoN/A

If required, do you have the relevant insurance, certificates, and risk assessments for this project? YesNoN/A

If consents and/or insurance are required, please state all that apply:

(2.16) Longer Term - How have you planned for the continuation of this project beyond this funding?
Does your organisation have a plan for financial sustainability?
(Please attach any business plans, maintenance plans, energy efficiency plans, etc)

Do you charge members or participants for their participation? YesNo

Please explain your approach to charging for activities or services:

Please explain your usual fundraising activities, including whether you make use of “The Gatherings”, “Maybole Charity Shop”, other independent fundraising events or activities:

3. Finances

(3.1) Recoverable VAT

Is your organisation registered for VAT?YesNo

Do the costs listed in this application include VAT that your organisation will be able to reclaim?YesNo

(3.2) Costs

Please detail below a full cost breakdown of your project/activity.
• Items costing up to £1,000 must be accompanied by 2 quotes.
• Items costing over £1,000 must be accompanied by at least 3 quotes.
(If contractors are involved, the specification for the work that you issued to contractors, the Tenders received, and a justification for the choice of contractor should be submitted. If a contractor has an affiliation to the group, that interest must be declared. NCCBC reserves the right to ask for more detail as to why that contractor is preferred. A clear, open, and transparent process must be followed, and the group/organisation must provide evidence of this.)

Item Name	Cost











Total Project Cost

Please note that all expenditure must be evidenced via bank statements showing that the money has left the group / organisation’s account.

(3.3) Funding Package for this Project

Funder	Date Awarded	Date Expected	Amount Awarded or Expected (£)
Own Contribution







Amount Requested from NCCBC
Total Funding

(3.4) Funding History

To help NCCBC understand your experience in managing funding, please complete the table below detailing your track record of funding applications (successful and unsuccessful) over the past three years.

Year	Funder	Title of Project	Level of Funding Requested	Outcome / Level of Funding Received

(3.5) Previous Funding from NCCBC

Have you completed a project that had funding from NCCBC for which you have not yet submitted an evaluation form?

YesNo

If Yes, please name project(s):

(3.6) Financial Situation

Keeping funds in reserve – i.e. not presently committed to any specific purpose – is good practice. Please indicate the present amount of financial reserves held by your organisation:

Explain why keeping these funds in reserve is required:

4. Finishing Off Your Application

(4.1) Applications will not be considered unless all the following information has been received. Please mark in the column to indicate that you have submitted this information with your application

Evidence of need for project, surveys etc, references to local strategies/action plans

YesN/A

Annual Accounts or Income and Expenditure over a period of one year signed and certified by an independent third party

YesN/A

A copy of your most recent bank statements covering the last 3 months

YesN/A

A copy of your constitution signed and dated by 2 Office Bearers

YesN/A

Required number of current quotes

YesN/A

Declarations of Interest from contractors

YesN/A

A copy of the specification that was priced by the contractors including an explanation of quotes

YesN/A

Evidence of statutory consent (where relevant)

YesN/A

Evidence of ownership/lease or agreement to allow improvements (where applicable)

YesN/A

Job Descriptions and evidence of running costs (Where applicable)

YesN/A

If applicable, business plan for project

YesN/A

Please note failure to submit all supporting evidence before the deadline date for applications will result in the application being deferred to the next round without exception.

(4.2) Use of Information

It is our responsibility to keep your information safe. We will only collect the minimum amount of personal information we need to process your application form.
We will only share your information with the Directors of NCCBC for them to decide on the eligibility of your request.
We hold completed applications for 7 years before destroying them.
(Successful applicants must retain their own project records for 7 years for audit purposes.)

Tick to confirm that the group acknowledges and agrees

yes

(4.3) Declaration

On behalf of (name of organisation)

I confirm that all the information given in this application is correct and that, if awarded funding, the organisation will comply with all the terms and conditions requested by the North Carrick Community Benefit Company (NCCBC)
I accept that further information may be requested and, if not available before the application is assessed, could result in the application being deferred or rejected. I agree to complete an evaluation report – to provide evidence of spend, photographs and a statement from beneficiaries – in the timeframe that will be defined in NCCBC’s funding offer letter.
(Please note photographs and statements from beneficiaries may be used for publicity purposes and should therefore be copyright free and with parental consent if required)

Name of Main Contact (BLOCK CAPITALS)

The undernoted section must be counter signed by a Senior person in your organisation (e.g., Chairperson, Head Teacher, etc) Your chosen signatories must not be family relations or persons from the same household.

Name and position of Senior Person (BLOCK CAPITALS):

Contact email for Senior Person:

I confirm that Directors of NCCBC who are involved in this organisation are noted below and no contact has been made with other directors.

N/A

or Names:

Save and resume later

Main Fund Application Form 2025

1. About Your Organisation

(1.2) What type of organisation are you?(Please click all that apply)

(1.6) For Non-Membership based organisations ONLY

2. About Your Project

(2.6) Category of funding application(Please refer to the guidance notes)

(2.8) Project Timeline

(2.11) Receiving Advice

(2.12) Wider Context

(2.15) Compliance and Insurance

3. Finances

(3.1) Recoverable VAT

(3.2) Costs

4. Finishing Off Your Application

(4.2) Use of Information

(4.3) Declaration

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