Maybole 500 – PROJECT MANAGER (contract)
Using Heritage to relaunch the Ancient Capital of Carrick
Maybole Community Council has secured funding from Ayrshire LEADER, Heritage Lottery, Ayrshire Youth Arts Network and North Carrick Community Benefit Fund to deliver a new and exciting project that will mark the 500th anniversary of Maybole receiving its Burgh of Barony status in 1516. The ‘Ancient Capital of Carrick’ will stage ‘Maybole 500’ between January 2017 and August 2017 and is the starting point in engaging the town, its community and reverse the decline often found in small rural towns through the development of heritage and culture as the centrepiece for the rebranding of Maybole and its future marketing activity.
Due to the nature of the Maybole 500 work plan, the successful contractor will be required to work flexibly to ensure that the required outputs and delivery is achieved. Ability to work evenings and weekends is essential.
Up to a maximum of £20,000 (inclusive of VAT, where applicable), plus reasonable and pre-agreed travel expenses. Payments will only be made on production of a valid invoice from the contractor by Maybole Community Council. Payments for work undertaken will be paid retrospectively and at agreed milestones during the contract period. The appointed contractor is responsible for own tax and NI contributions.
Purpose and duties
Reporting to the Maybole 500 Executive Committee, co-ordinate and manage the delivery of a series of events and activities associated with ‘Maybole 500 – Using Heritage to Relaunch the Ancient Capital of Carrick’.
Oversee the development; delivery and administration of the Maybole 500 project ensuring the finance and governance of the project is maintained with due diligence and all conditions of funders are met.
Responsible for co-ordinating event activities with the Executive Committee, local organisations, event organisers and volunteers.
Manage the interaction between the Executive Committee and the co-ordinators of the Digital Media Project and the Youth Liaison Team (Youth Legacy).
Identify and secure additional sources of funding and income generation to support a range of fringe activities associated with the key signature events whilst ensuring that budgets are kept up to date and that the Executive Committee are provided with regular financial updates.
Coordinate a programme of training, workshop participation and related project activities for Maybole 500 volunteers and ambassadors.
Ensure that all of the programme activities and events are operated within appropriate Health & Safety regulations and that Risk Assessment plans are prepared in conjunction with South Ayrshire Council and Police Scotland.
Undertake any other duties commensurate with the post, which may be allocated by the Board.
Ensure the operation of Equal Opportunities Policies.
Undertake staff, volunteer and ambassador training as required.
Contractor essential requirements
Degree or relevant professional qualification, or substantial work experience with major project/event management activities
Experience of event management and knowledge of associated legislation
Previous experience of project monitoring, research and evaluation
Experience in the administration of external grant funding preferably LEADER and Lottery-funded projects
Expertise in developing relationships with stakeholders, external partners and contractors
Volunteer recruitment, training, monitoring and evaluation
Knowledge of the history and heritage of Maybole and Carrick
Knowledge and experience of marketing strategy and delivery
Excellent communication and negotiating skills
Ability to manage several activities at one time, achieve deadlines and prioritise workload
Strong interpersonal skills and a commitment to making a team function effectively
Ability to formulate marketing, public relations and media strategies
Good knowledge of financial management procedures including budgeting and the preparation of cash flow estimates
Preparation of monthly accounting information for the management committee
Minimum of 5 years’ experience in project development and delivery
Awareness and knowledge of community engagement and development, local government, and public sector structures
Managing small project teams and delivering good partnership working
Understanding of social media and digital technology
Delivery of Public Relations activities and Media interviews
Mobile phone/landline with unlimited minutes
Reliable Internet connection
Laptop/Desktop (Mac or Windows)
If this sounds like the type of project you’d love to get involved with, bring your expertise to and deliver a unique and special project to the Carrick community then please submit your CV along with a cover letter that details your experience to successfully deliver Maybole 500 to firstname.lastname@example.org by Friday, 16th December, 2016.
Please note that interviews will be held on 20th or 21st December, 2016 and the preferred contractor advised by 23rd December, 2016. Appointed contractor will be required to commence contract on 9th January, 2017.
The Maybole 500 project is part-funded by the Scottish Government and European Community Ayrshire LEADER Programme 2014-2020